Efficient. Transparent. Accountable.
The Document Tracking System (DTS) of the Department of Education, Division of Carcar City is a web-based platform designed to monitor and manage the flow of official documents across all offices within the division. It provides real-time tracking of document movements — from creation, release, and receipt — ensuring accountability and transparency in every transaction.
The system eliminates the need for manual logbooks and reduces the time spent locating documents, allowing staff to focus on their core responsibilities.
Create and register official documents with auto-generated tracking numbers.
Track every release and receipt between offices with timestamps and remarks.
Anyone can track a document's current location using its tracking number.
Live badge alerts notify staff of incoming documents awaiting receipt.
Generate reports showing released, received, and inbound documents per office.
Print acknowledgement receipts with QR codes for physical document handling.
| System Name | Document Tracking System (DTS) |
| Division | DepEd Division of Carcar City |
| Website | depedcarcarcity.com |
| Developed By | ICT Unit — DepEd Division of Carcar City |
| Platform | PHP / MySQL / Bootstrap 3 |
| Year | 2026 |
| Level 1 | Super Administrator — full system access, manages offices and users |
| Level 2 | Head of Office — office-scoped reports and document management |
| Level 3 | Receiving / Releasing Clerk — handles document movements |
| Level 4 | Executive User — standard document operations |
| Level 5 | Process Owner — administrative functions and user management |
| Level 6 | Inquiry User — read-only document tracking |
You do not need an account to track a document. Simply go to the Track Document page, enter the document tracking number provided to you, and click Track. The system will display the full movement history of the document including which office currently holds it.